Built for Construction Operations

Stop losing money
to billing chaos.
Start controlling cash flow.

Construct Ops makes subcontractor invoice submission predictable, complete, and deadline-driven — across every project, every location, regardless of size.

4–6wk
Cash flow lag eliminated per project
$0
Manual invoice reconciliation
100%
Submission visibility every cycle
6wk
To fully operational
The Problem

The system works today.
It will not scale.

Every month, the same sequence plays out across construction portfolios. One broken link and billing delays — and billing delays mean cash flow lags.

📞
Late Submissions
Subcontractor submits late. PM chases via email and phone. Hours spent on follow-up that should be automated.
↑ Staff time wasted
⚠️
Invoice Errors
Invoice arrives with formula errors or missing backup docs. Accounting spends hours correcting before billing can go out.
↑ Billing cycle delayed
💸
Deferred Revenue
A single delayed billing cycle on one project can represent hundreds of thousands of dollars sitting idle. Across a portfolio, this compounds.
↑ Cash flow at risk
📊
No Visibility
Billing readiness is unknown until someone checks. Leadership has no real-time view of what's ready, what's missing, or what's at risk.
↑ Management blind spot
🔄
Excel & Email Chaos
Spreadsheets, email threads, and SharePoint folders replace a system. Every new project reinvents the process. No playbook survives growth.
↑ Can't scale
💰
The Platform Gap
Enterprise platforms work for large jobs — at a price that only makes sense at scale. For smaller and mid-size projects, the cost-to-value equation breaks down. Those projects run on chaos. That gap is where money leaks.
↑ Two-tier operations
How It Works

One system. All projects.
All locations.

From budget upload to billing package — every step owned, automated, and audit-trailed.

1
Upload your budget file
PM uploads the standardized Excel budget. System parses vendors, contract values, cost codes, retainage terms, and timeline. Project workspace and live ledger created instantly. This is the foundation everything runs on.
2
System opens billing cycle
On the configured date (typically the 20th), automated reminders go out via SMS and email to every vendor. Reminder on the 23rd. Hard cutoff on the 25th. No human follow-up required.
3
Subs submit in under 2 minutes
Sub clicks their secure magic link — no app download, no password. They see their contract context, enter line-item amounts, upload one backup doc, and sign digitally. Done.
4
PM reviews and approves the batch
One screen shows all vendors: submitted, missing, over-budget. PM approves, edits with audit trail, or rejects with a comment. Every action logged. No spreadsheet, no email thread.
5
Billing package generated, ledger updated
One click generates the Excel and PDF billing package — formatted to your template, backup docs bundled, retainage calculated. Ledger updates automatically. SharePoint filed. Cash cycle closed.
Budget Upload
📂
Drop budget Excel here
Select File
Contract value parsed$4,200,000
Vendors identified8 subs
Cost codes mapped24 items
Retainage terms10% — all vendors
Validation✓ Ready to go live
May Billing Cycle — Active
Texas Steel FramingSubmitted
Coastal Concrete WorksSubmitted
Gulf Coast ElectricSubmitted
Southwest RoofingMissing
⚡ Escalation reminder sent to Southwest Roofing
9:41LTE ●●●
Construct Ops · May
Submit Your Billing
Contract$210K
Remaining$88K
PM Batch Review — Riverside Hub
Texas Steel — $87,500✓ Approve
Coastal Concrete — $115K✓ Approve
Gulf Coast Electric — $62K✓ Approve
SW Roofing — MissingHold
Approve All & Generate Package →
Billing Package — May 2025
Total approved$418,450
Retainage (10%)— $41,845
Net due to client$376,605
↓ Excel
↓ PDF
Send to Client →
✓ Ledger updated · SharePoint filed
Platform Features

Everything in one system.

Built specifically for construction operations — not adapted from a generic workflow tool.

📂
Budget-Controlled Ledger
Upload your Excel budget once. It becomes the live control source — every submission, approval, and payment tracked against it automatically.
Foundation of the platform
📱
Magic-Link Sub Submission
Subs click a secure link — no app, no password. Enter amounts, upload one doc, sign. Done in under 2 minutes from any phone on any job site.
No adoption friction
⏰
Automated Deadline Engine
System sends SMS and email reminders automatically on cycle open, day 23, and day 25. No PM chasing. No missed deadlines. No excuses.
Zero manual follow-up
✅
PM Batch Review
One screen. All vendors. Approve, edit with full audit trail, or reject with a comment. Every PM action timestamped. Change-order workflow included.
Full audit trail
📄
Billing Package Generator
One click produces the Excel and PDF package — formatted to your template, backup docs bundled, retainage calculated. Zero manual assembly.
Your format, every time
📊
Real-Time Dashboards
PMs see submission status per project. Directors see cross-project AR exposure and cash at risk. Leadership finally sees what's happening in real time.
Every role, right view
🔗
Existing Platform Integration
Works alongside your enterprise project management platform on large jobs. Fills the gap on smaller projects. Pushes approved billing data to your accounting system to eliminate the last manual re-entry step.
No re-entry ever
🏗️
Multi-Location, Multi-Project
The playbook you build in month one applies to project 5 and project 20. New locations inherit the same process. No retraining, no reinvention.
Scales automatically
🔒
SharePoint Auto-Filing
Every document automatically filed by project, billing cycle, and vendor. Searchable history. Dispute resolution in seconds, not hours of inbox digging.
Instant audit trail
Built for Every Role

Everyone gets exactly
what they need.

No one is left managing the system. Everyone is just doing their job — faster.

What you get
→Cross-project AR exposure — one number, always current
→Billing cycle status across all active projects at a glance
→Cash at risk visibility if any cycle is running late
→Budget burn rate per project without asking a PM
→Retainage balance tracked across all projects
→Every new project inherits the same process automatically
No more
✕Asking PMs for billing status updates
✕Waiting for month-end reconciliation to see where cash stands
✕Growth stalling because the process doesn't scale
✕New projects reinventing the billing wheel every time
✕Deferred revenue from cycles that close late
What you get
→One batch review screen — submitted, missing, ready to approve
→Mark vendors "not expected this cycle" without system flagging them
→Edit any submission with comment — full audit trail behind you
→One-click escalation to any missing vendor
→Change order workflow — CO request, approval, contract value updated
→Budget ledger always current — no manual reconciliation
No more
✕Chasing subs via email and phone
✕Manually consolidating invoice amounts into a spreadsheet
✕Losing track of who has submitted and who hasn't
✕Editing a sub's number with no record of what changed or why
✕Month-end panic when billing closes late
What you get
→Text and email with your secure link — no app install
→See your contract value, billed to date, and remaining before entering anything
→Enter line-item amounts on your phone in under 2 minutes
→Upload one backup doc — optional but available
→Pre-authorized digital signature — no wet sign, no printing
→Immediate confirmation that your submission was received
No more
✕Calling the PM to find out how to submit
✕Emailing invoices and never knowing if they were received
✕Forgetting the deadline because no one reminded you
✕Getting paid late because your invoice sat in someone's inbox
What you get
→Clear "Ready to Bill" status — no guessing if PM is done
→One click generates Excel and PDF in your existing template format
→All vendor backup docs bundled automatically
→Retainage calculated and tracked — no manual formula
→Flag an issue back to PM without leaving the system
→Full searchable billing history by project, vendor, and cycle
No more
✕Manually re-entering data from emails into a spreadsheet
✕Reformatting invoices to match the client template
✕Hunting for backup docs across email threads and folders
✕Holding up billing because one sub's doc is missing
The Gap We Fill

The control layer that works
where others don't reach.

Enterprise platforms are built for scale — at a price that only makes sense at scale. Generic tools don't understand construction. Construct Ops fills the gap in between.

Capability Construct Ops Enterprise Platforms Spreadsheets & Email
Billing Control
Purpose-built for mid-size GC operations✓Overbuilt & overpricedUnderbuilt
Budget file becomes live ledger from day one✓Manual setup required✕
Automated vendor deadline reminders✓Available at full cost✕
Billing package in your exact template format✓Custom dev neededManual every time
PM audit trail on every edit✓Partial✕
Subcontractor Experience
Magic-link mobile submission — no app install✓✕ App or portal required✕
Sub sees budget context before entering amounts✓Partial✕
Digital signature on every submission✓✓✕
Works for subs who never leave the job site✓✕✕
Cost & Scalability
Flat monthly fee — not a % of your revenue✓✕ Revenue-based pricing✓ But costs you in time
Cost stays flat as your revenue grows✓✕ Grows with your volumeGrows in chaos
Operational in 6–8 weeks✓✕ Months of implementationAlready in use
Works alongside your existing enterprise tools✓Replaces everything✕
$273B
Lost annually to construction billing delays and disputes (Deloitte, 2024)
92%
Of GCs track retainage manually — a single error can cost tens of thousands
6–8wk
To be fully operational — vs. months for enterprise platform implementation
Before You Go Further
The details are better in a conversation.
Pricing, implementation timeline, and the full platform demo are tailored to your project count and operation. It takes 15 minutes. No commitment required.
Pricing

Scales with your project count.
Not your revenue.

One-time setup. Monthly fee by active project count — starting under $50 per day. The more projects you run, the lower your cost per project. No revenue-based fees. Ever.

Tier 1 — Foundation
1–2 Active Projects
Tier 1 Pricing
Discussed on your discovery call
One-time setup · Year 1 only · No revenue-based fees
Everything needed to get operational fast. Core submission system, automated reminders, billing readiness dashboard.
Core submission — app + magic link SMS
Project management + accounting integration
Automated deadline reminders
Billing readiness dashboard
Email support
Most Popular
Tier 2 — Growth
3–7 Active Projects
Tier 2 Pricing
Discussed on your discovery call
One-time setup · Year 1 only · No revenue-based fees
Multi-location, advanced analytics, custom workflows, priority support, quarterly business reviews.
Everything in Tier 1
Multi-location support
Custom workflow per project type
Advanced analytics + real-time dashboards
Quarterly business reviews
Priority phone + email support
Unlike revenue-based enterprise platforms that grow in cost as you grow in revenue, Construct Ops pricing is tied to your active project count — not your ACV. Growing from $50M to $100M doesn't change your monthly fee unless you add projects above your current tier.
Tier 3 — Scale
8+ Active Projects
Tier 3 Pricing
Discussed on your discovery call
One-time setup · Year 1 only · No revenue-based fees
Dedicated account team, API access, portfolio-wide automation, acquisition onboarding playbooks.
Everything in Tier 2
Dedicated account team
24-hour response SLA
API access for custom integrations
Acquisition onboarding playbooks
Portfolio-wide automation
Founding Partner Offer
First cohort gets setup fee waived + priority onboarding.
No long-term contracts. Cancel anytime. Setup fee does not repeat in year 2 or 3.
What We're Building

Operational today.
Built to grow with you.

The foundation ships in 6–8 weeks. Everything after it builds on the same data layer — no reinvention, no migration.

What ships first
Billing Control — Operational in 6–8 Weeks
The foundation everything else runs on
Budget file upload → live project ledger
Magic-link sub mobile submission — no app install
Automated deadline reminders via SMS and email
PM batch review with full audit trail
Billing package generator — your template, one click
Project management + accounting integration
Document auto-filing and searchable history
Multi-location, multi-project from day one
Where We're Headed
Financial Visibility & Cash Control
Change order workflow and approval tracking
Payment received log and AR aging dashboard
Lien waiver collection tied to payments
Over-billing detection and dispute isolation
The Bigger Vision
Portfolio Intelligence at Scale
Predictive cash flow across your entire portfolio
Vendor performance and compliance tracking
Executive dashboards built for ownership visibility
Acquisition onboarding — new companies operational fast
Want the full platform detail?
We walk through the complete roadmap on every discovery call — including what we're building next and how it maps to your operation.
Early Partners

What operators say.

We were losing two to three billing cycles a year to late submissions. The first month on Construct Ops, every vendor submitted on time. That alone paid for the platform ten times over.
MH
Marcus H.
Project Manager · Houston, TX
I used to spend the last week of every month chasing invoices. Now I spend 30 minutes reviewing a batch and clicking approve. The time I got back is real.
ST
Sandra T.
Senior PM · Chicago, IL
As the director overseeing multiple PMs and projects, I finally have a single view of where every billing cycle stands. That visibility changes how I run the business.
JR
James R.
Director of Operations
See It Live

Book a discovery call.
Unlock the platform demo.

15 minutes. We'll walk through your current billing process, show you exactly how Construct Ops fits, and give you access to the full interactive demo — personalized to your operation.

🔒
Platform Demo
Book your discovery call to unlock the full interactive demo — tailored to your projects.
PM Dashboard — All Projects
6
Active Projects
3
Missing Subs
$1.24M
Ready to Bill
Riverside Logistics Hub
Midtown Office Build-Out
Westport Industrial Phase 2
→15-minute focused conversation — no sales pitch
→We map Construct Ops to your specific projects and billing process
→You get access to the full interactive demo immediately after
→Founding partner pricing locked in for early cohort
Book Your Discovery Call
Fill in your details and we'll reach out within 24 hours to schedule a time that works for you.
No commitment. No spam. Your information is used only to schedule your call.
🎉
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